January 8, 2025

Volunteer – Personal Information Collection Statement

Purpose of Collection
We collect personal information to facilitate your participation as a volunteer. This information helps us manage volunteers effectively, communicate important updates, and ensure the safety and well-being of all participants. The provision of personal data on this form is voluntary but if you do not provide sufficient information, we may not be able to fully process your application.

Information Collected
The types of personal information we may collect include, but are not limited to:

  • Name
  • Contact information (address, phone number, email)
  • Emergency contact details
  • Availability and preferences for volunteering
  • Background information relevant to the volunteer role (e.g., skills, experiences)

Use of Information
The information collected will be used for the following purposes only:

  • To contact you regarding your volunteer application and opportunities
  • To plan and coordinate volunteer activities
  • To ensure compliance with legal and safety requirements
  • To send you updates about our organization and related events

Disclosure of Information
Your personal information will be kept confidential and will not be shared with third parties without your consent, except as required by law or only to fulfil the purpose outlined above. Examples include sharing volunteer information to facilitate volunteer programs with partnered service organisations or to facilitate entry to a venue.

Data Security
We take the security of your personal information seriously. Appropriate technical and organizational measures are in place to protect your information from unauthorized access, disclosure, alteration, or destruction.

Access and Correction
You have the right to access and correct your personal information held by us. If you wish to do so, please contact us using the details provided below.

Contact Information
If you have any questions or concerns about this Personal Information Collection Statement or our information handling practices, please contact Office Manager Liz Chan at info@branchesofhope.org.hk or +852 3527 6048